Location: Lebanon

Job Summary

The Executive Administrative & Sales Support will provide high-level administrative, operational, and sales support to management while ensuring effective coordination between all relevant internal and external parties.

The role is responsible for following management requests through to completion, coordinating stock and ordering activities, supporting sales-related processes, and ensuring that assigned tasks are properly implemented within the required timelines.

Key Responsibilities

• Provide high-level administrative and operational support to management.
• Coordinate management requests and ensure proper follow-up and timely execution.
• Act as a key coordination point between management and relevant internal departments and stakeholders.
• Follow up on stock availability, requirements, and related activities.
• Coordinate ordering processes and follow up with all relevant parties until completion.
• Support sales activities, including quotations, orders, documentation, customer follow-up, and other administrative requirements.
• Coordinate with suppliers and external parties when required.
• Monitor pending tasks, deadlines, orders, and management requests and proactively follow up on outstanding matters.
• Maintain accurate and organized records, reports, correspondence, and documentation.
• Assist management in implementing new initiatives, processes, and operational requirements.
• Prepare reports, presentations, spreadsheets, and other management documents when required.
• Handle sensitive and confidential information with professionalism and discretion.
• Provide additional administrative, sales, and operational support as requested by management.

Candidate Requirements

• Proven experience in executive administrative support, internal coordination, sales support, operations support, or a similar role.
• Excellent organizational, multitasking, and follow-up skills.
• Excellent communication and interpersonal skills.
  
• Ability to manage multiple priorities and work effectively with limited supervision.
• Strong proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.
• Experience with ERP, CRM, stock management, or order management systems is an advantage.
• Proactive and solution-oriented approach to work.